Everything You Need
To Work With Us
From submitting your prequalification to sending an invoice or finding a bid opportunity — all resources are in one place. Jump directly to the section you need.
Procurement &
Bid Opportunities
Olive Tree Builds uses a structured bidding process for all subcontract work. If we would like you to bid on a project, you will receive an invitation directly via email from our project team.
How Our Bidding Process Works
Complete our prequalification process to be added to our approved vendor list. This is required before receiving bid invitations.
When a project matches your trade and region, our project team will reach out directly with an invitation to bid, including drawings and scope documents.
Review the scope, ask questions during the RFI period, and submit your bid by the specified deadline. All bids must be submitted in writing.
Successful bidders will be notified and issued a formal subcontract agreement. Review, execute, and submit required insurance documents before mobilizing.
Current Bid Opportunities
Coming SoonLive Bid Board Coming Soon
We’re building a live bid board where prequalified trade partners can view and respond to open opportunities. Complete your prequalification now to be first in line.
Prequalification
All subcontractors and vendors must be prequalified before receiving bid invitations or being awarded work. Prequalification is valid for one year from the date of approval.
After submitting your request, our team will send a secure upload link for document submission.
Submit Your Request
Use this form to request a new prequalification, renew an existing one, or check your current status. Our team will follow up within 5–7 business days.
Invoicing &
Statements
Use the contacts and requirements below to submit invoices and statements. Our AP system reads and routes invoices automatically — formatting requirements must be followed exactly to avoid processing delays.
For larger subcontracts, invoices are processed through our payment portal. Invoices submitted through the portal do not need to be emailed separately. Your project manager will advise which method applies to your contract.
For invoice files only. Cannot process correspondence or inquiries.
Questions about your account or invoices. Response within 48 hours.
Invoice Formatting Requirements
All invoices must be submitted in PDF format — one invoice per file
Invoice must include the 6-digit Olive Tree project number (provided in your subcontract)
Invoice must include your company legal name, address, and HST registration number
Progress billing invoices must reference the approved Schedule of Values line items
Any backup documentation (delivery receipts, time sheets) must be combined into the same PDF
Do not send the same invoice to multiple email addresses — this causes duplicate processing
Invoices submitted through our payment portal do not need to be emailed separately
Invoices that do not meet formatting requirements will be returned unprocessed. This may delay payment. If you have questions about formatting, contact [email protected] before submitting.
Ontario Construction Act Compliance
All subcontracts are governed by the Ontario Construction Act. Statutory holdback of 10% is retained on all progress payments and released 45 days after the date of substantial performance, provided no liens have been registered against the project.
Join Our Trade Partner Network
We're building a national network of reliable trade partners. Register your interest to be considered for upcoming projects in your region.
Consistent Project Flow
We deliver 15–25 projects per year across the GTA and growing. Preferred trade partners get first right of refusal on new projects.
Reliable Payment Terms
We pay on time, every time. Net-30 payment terms with clear invoicing processes and no payment disputes.
Professional Partnership
Detailed scopes of work, clear drawings, and organized site management. We make your job easier.
Long-Term Relationships
We're not looking for one-off subs. We build long-term partnerships with trades who share our commitment to quality.
Our Regions Across Canada
Click a region on the map or explore the cards below to see where we're actively recruiting trade partners.
Our primary market. We have the highest volume of active projects in the GTA and are always looking for reliable trade partners across all disciplines.
Work With Us
Complete the form below and our team will reach out to discuss upcoming project opportunities in your region.
Our Team Is Here to Help
If you can't find what you need above, reach out directly. We respond to all subcontractor and vendor inquiries within 2 business days.